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INTELLIFLOW
Workflow + case execution • Rules • Comms • Audit trail

Make work visible. Automate decisions. Scale without chaos.

IntelliFlow is BeepTrack’s workflow and case management engine that turns your operating playbooks into guided steps, automated approvals, and auditable outcomes — across branches, suppliers, drivers and customers.

Versioned workflows
Role-based routing
Audit-ready outcomes
Start a Free POC See how it works
Audit trail • Versioned workflows • Role-based access
IntelliFlow workflow dashboard preview
The problem

Growth creates process drift.

Teams rely on tribal knowledge, emails, and spreadsheets. Work gets delayed, exceptions are missed, and accountability disappears.

  • Inconsistent approvals and incomplete capture
  • Suppliers and branches working off different versions
  • No reliable audit trail when something goes wrong
What it costs

Time, leakage, and avoidable risk.

Without an execution system, you pay twice: in rework and in the incidents you could have prevented.

  • Slow turnaround times and SLA failures
  • Downtime leakage and missed compliance
  • Decisions made without the right data
THE PLAN

Three simple steps to run work the same way — every time.

Turn your playbooks into guided workflows with automated actions and measurable outcomes.

1
Capture the right data
Guided forms enforce required fields, validations, and evidence (photos, documents, notes).
2
Automate routing & actions
Rules route to the right person, trigger updates, send comms, and escalate when needed.
3
Prove outcomes
Every step is logged with timestamps, owners, and decisions — ready for reporting and audits.
CAPABILITIES

Workflow, case management, rules and communications — in one engine.

Case-based execution
Run work as a case with steps, owners, and a single source of truth.
Rules engine
Route decisions using configurable rules instead of hardcoding and guesswork.
Automated actions
Create/update records, schedule tasks, post messages, and trigger downstream processes.
SLA & escalation
Timers, reminders and escalations keep work moving and visible.
WhatsApp & email comms
Send templates, capture replies, and keep stakeholders updated automatically.
Audit trail + reporting
Track who did what, when, and why — with dashboards and exports.
PROOF

Operational control your team can feel in week one.

IntelliFlow reduces rework, improves turnaround times, and creates consistent execution across teams and partners. Replace “chasing updates” with automated visibility.

↓ 30–60%
less manual follow-up
↑ 20–40%
faster turnaround time
↑ 90%+
process compliance (with required capture)
“
We stopped relying on tribal knowledge. Every case follows the same steps, approvals are logged, and exceptions are escalated automatically.
Operations Lead • Fleet Services
FAQ

Common questions

Is IntelliFlow only for fleets?
No. It’s designed for any operation that needs repeatable execution: approvals, service management, compliance, onboarding, incident handling, and partner coordination.
Do we need developers to configure workflows?
Most workflows can be configured by trained business analysts using guided setup, rules, and templates. Advanced integrations can be supported by your technical team if needed.
How do you prevent workflow drift over time?
Workflows are versioned. You publish changes intentionally and can keep audit evidence of who changed what and when.
Can IntelliFlow send WhatsApp messages and capture replies?
Yes. Workflows can trigger WhatsApp templates, email, and SMS. Replies can be logged back to the case to keep a single history.
How long does a POC take?
Choose one workflow, map your steps, configure routing and comms, and track outcomes over a short pilot period.
FREE POC

Build one workflow with us — and prove the outcome.

We’ll configure a real workflow in your environment, connect the alerts/comms you need, and measure the impact.

Book a Free POC View Pricing